CASE STUDY

A PSYCHIATRY CLINIC’S PREDICAMENT
a psychiatry clinic in Texas was having a very hard time documenting medical reports and records.  Most of the reports were handwritten with the legibility of the reports such that even the physicians’ own secretaries could not decipher them.  Besides the wastage of time on handwritten reports and the expense of photocopying them for the patients and the referring physicians, the clinic was facing problems with delivering these reports on time.

The backlog of reports to be delivered was piling up and was reaching alarming
proportions.  Auditing of the records was proving to be a huge problem.  The clinic
administration desired streamlining and moving towards a paperless office to address
HIPAA regulations and improve operational efficiency.  Also, the stakeholders (patients, referring physicians, government agencies, and billing office) wanted to implement an electronic medical records system, and this led them to reevaluate their existing operational processes.

Cost factor:  Having the records transcribed locally by medical transcriptionists was an expensive affair as the average rate charged by American medical transcriptionists was about $15 an hour.  Recruiting in-house transcription staff was a Herculean task as it involved a lot of formalities and overheads besides huge cost implications. It worked out to about 40 cents per line to get it transcribed using in-house staff.

ESL Physician dictation:  As some of the physicians were ESL (English second language) dictators, most American medical transcriptionists were not too keen to take on these jobs.  This was when the clinic decided to outsource the work to India where the same job could be done at about $5 an hour.

OUR DIAGNOSIS
After contacting and reviewing many vendors, this clinic approached Medicaltranscriptionsservice and requested our expertise to streamline their existing infrastructure.  Medicaltranscriptionsservice deputed two of its Outsourcing Consultants to do a comprehensive existing system analysis
as follows:

-        Time-to-chart metrics
-        Critical analysis of the need for creating and maintaining electronic patient records
-        Need for web-based document management system
-        Cost benefit analysis of implementing electronic patient records

Our consultants identified many critical areas and their repercussions. Specifically,
time-to-chart issues lead to cascading effects onto the entire chain of healthcare,
patient care, provider accounts receivable management, thereby leading to poor business performance of the physicians’ practice. Psychiatry specific exclusive transcription team:  Our consultants recommended that this job be done by an exclusive team of medical transcriptionists who were well versed with
psychiatry and this job was entrusted to them.

THE SOLUTION? Our Prescription

we offered them two alternatives.  Firstly, they could use our toll-free dial-in
dictation system and start dictating straightaway either via a cell phone/mobile phone or through any landline phone connection.  Our technical staff could have this up and running within half an hour of receiving an E-mail request from the client.
Secondly, they could opt to utilize a brand new digital Dictaphone that we would provide to them free of cost.  Our representatives showed them how they could log into our secure File Transfer Protocol server and upload their dictations, and how this whole process could be automated with the use of software that would also be provided by us free of cost.

The physicians were also told about our exclusive online physician portal which could be accessed by them wherever they were, using their PDA/Blackberry.  Also, they could view, edit (if necessary), and E-sign the transcripts.  They could also fax or E-mail the transcripts to their patients or the insurance companies. After satisfying all their requirements by a one-week free trial of dictation by various doctors, the clinic was delighted to entrust us with the task of handling the entire transcription process starting with capturing the dictation, transcribing the reports, editing them, three-level quality control checks, and delivery of the final error-free transcription reports.

They realized that outsourcing improves time-to-chart (TTC) metrics, that their patients receive treatment sooner, that insurance companies can be billed sooner, and that they themselves receive payment sooner.  Moreover, electronic medical record management facilitates easier audit of healthcare facilities which is one of the US government’s objectives.

CLIENT FEEDBACK
Medicaltranscriptionsservice team has done a wonderful job. The transition process to electronic patient records was smooth.  We are relieved and delighted that it cost much lesser than we feared?

–Office Manager xxxx Psychiatry, Houston, Texas.

MORAL OF THE STORY
Staying competitive is the most critical aspect in today’s business world. Harnessing
technology and global sourcing of talent is the mantra of success–exactly what we
achieved with the cooperation and initiation of this xxx Psychiatry Houston Texas client.

With nil-to-minimal investment, a paperless office can be established in a healthcare
facility and HIPAA compliance ensured.  A transition from a stage where medical reports are handwritten to a stage where processes are done electronically can be done smoothly and without any hassles when there is a dedicated team working on it.  Outsourcing makes good business sense especially if profitability is taken into account since all businesses are primarily run with the motto of staying competitive and profitable.

Thomas L. Friedman said that in this twenty-first century, the world is flat.  Nowhere is this truer than in the field of medical records transcription where a physician can
dictate a report at midnight in the USA, have it transcribed and edited in India an hour or so later, uploaded to his office immediately, and find the report ready for him to sign before he leaves for the day.

The Medical transcription companies transcribe the medical reports that dictated by the physicians. Medical transcriptions service use updated equipments while transcribing the physician’s dictations. Medical transcriptions service providing may types of medical services, such as radiology, Dermatology, Surgery, Anesthesiology and Endocrinology. MTS gives online resources and using special digital voice recorders to record the dictations sent from the physicians.

MTS has the California, USA as the head quarters and managing the services through India. Our most of staffs from India are having talented knowledge in all the medical terms. MTS has serving its successful services to hospitals, clinics and health care centers in Louisiana. There are many hospitals and clinics outsourcing their dictations to MTS. They are fully satisfied with our services. Medical transcriptions services providing their hopeful medical transcription services to some of the Universities located in USA.

The Louisiana cities like Baton Rouge, New Orleans, Shreveport and Lafayette are getting much more benefits through outsourcing their projects to MTS. We use very fast internet services to send you the transcribed files through electronically and also you can upload your files by the same way. Our Medical transcription team having touch with Louisiana clients on every week ends to know the status of their files. This will help you to know how we managing you and your projects.  

  Okoklahoma:

                 Medical transcriptions service has been offering perfect and low cost for your dictated notes. Medical   Transcriptions service providing their wonderful service to the state  Oklahoma and nation wide, Particularly for the Oklahoma cities like Jackson, Beaver, Pontotoc and Bryan . We serve entire continuous solutions for your files. Naturally MTS is a 24/7/365 company gives you the correct, absolute transcription services and utilizing the most recent transcription technologies for give you the proper TAT. We offer Olympus DS-4000 voice recorder for our most valuable clients. While transcribing the files all of our transcriptionists following the HIPAA regulations.

• Costs are very cheaper than other local US rates.
• Following the correct TAT.
• Using all efficient transcription techniques

MTS transcribes all type of specialties including oncology, pediatrics, Neurology, Radiology, Family Practice, patient notes, Dermatology, surgery. MTS has providing their services to Hospitals, Clinics, group practices and single physicians in the state Oklahoma.

MTS has the ability to handle any type of transcriptions service, our experienced staffs makes your works easier to manage and get back your transcribed documents through electronically or via FTP.

Oncology Transcription services:

Oncology is the branch of medicine that deals with tumors (cancer) and seeks to understand their development, diagnosis, treatment, and prevention. Medicaltranscriptionsservice (MTS) provides high quality oncology transcription services particularly to oncology related physicians, medical oncologists, radiation oncologists and also providing these services to oncology research centers.

Medicaltranscriptionsservice is providing oncology transcription services to group practices, healthcare companies, individual physicians, clinics, and hospitals. Our staffs are having full-fledged knowledge in oncology transcription. We have always going in our own way through our turn-around-times and cost effectives. Our main goal is to Increase the quality of service and helping to the clients. We are continuously adding new services to carry more tested and qualified solutions to businesses around the world.

Pediatric Transcription services:

Pediatrics is a branch of medicine which deals with the diagnosis, treatment and care of infants, children and adolescents. Medicaltranscriptionsservice handling with the highly talented professionals and most recent technologies while doing the pediatrics transcription service. We provide user-friendly pediatrics transcription service to various clients together with single physicians, hospitals, clinics and other pediatric healthcare centers.

Medicaltranscriptionsservice offers pediatrics transcription service, also keeping patients records and histories with high confidential. We can prepare transcribed documents on any pediatric specialty areas such as allergy and immunology, anesthesiology, infectious diseases, and emergency room transcription services. The dictated files can send through toll free phone service or computer dictation software.

Neurology Transcription

Neurology is a medical specialty dealing with disorders of the nervous system Medicaltranscriptionsservice growing in all types of medical transcription services especially in neurology transcription services. Medicaltranscriptionsservice is an US based Indian Medical transcription company going their right way with HIPAA compliant transcription services.

 We know very well about the terms and procedures in neurology transcription service. Our medical transcription staffs are well professionals in neurology. In Medicaltranscriptionsservice we are doing three levels of quality checking for Transcribed neurology files, and then having separate production team for each and every specialty services like allergy and immunology, anesthesiology, infectious diseases, and emergency room transcription services . Our services are fully satisfied with our services; the audio systems and the software which, we are using will fulfill our customer’s expectations.

  Medicaltranscriptionsservice have been shining in this medical transcription field from the last four years and having well knowledge about Psychology medical transcription. Our transcriptionists are well studied and known about all the terms that can be used in the field of Psychology and can accurately spell them. Medicaltranscriptionsservice provides high level of quality as per as the clients requires. Many of them have tried to do the level of quality and TAT that what we providing, but nobody know how to touch and our cost estimates.

                    Medicaltranscriptionsservice is one of the best medical transcription service providers in USA, with perfect records of providing services for clients in medical transcription services. We have a lot of reports for providing accurate medical transcription services high-speed turnaround time; we are giving first preference for our outstanding customers only. You need medical transcription provider when you ready to outsource, and we are having well practiced medical transcriptionists’ team to provide you the transcription with perfect and correct TAT.

               Our transcriptionists are well trained and more experienced in all types of medical transcription services. They help you by the way of providing you the best services for your dictation which has dictated by any of the dictation devices. Our cost estimates are very cheaper than other local US rates, which is one third of in the local US industry.

Microbiology transcription service:

                                          Medicaltranscriptionsservice is a California based medical transcription company providing first class microbiology transcription services. Our microbiology transcription services are available in all the states of the US as well as all over the world. Among the best medical transcription providers, Medicaltranscriptionsservice is providing an important position in medical transcription. We are doing Microbiology transcription services for both medical and non medical organizations. 

                         We are serving microbiology transcription services to hospitals, clinics and healthcare centers. Medicaltranscriptionsservice is now used in a number of associations and consequently the need for microbiology transcription has also increased. We follow the procedures and use top class for giving best quality products within the prescribed time while doing our work.   

                          Our transcriptionists are well knowledge and have the practiced proficiency required for microbiology transcription work. At Medicaltranscriptionsservice, we arrange sufficient training programs for our transcriptionists to maintain them in all regards. Our transcription labs are fully operational with all new efficient infrastructures. We maintain the HIPAA COMPLIANT for all your records at all situations. The final documents are returned to you with in the Turn around time as per as u needed.

Not only Microbiology transcription services, all our medical transcription services are available 24 hours of the day. All service inquiries, quote requests and clarifications can be made through our toll-free number 877-323-4707

Medicaltranscriptionsservice is a best medical transcription service company, having their head quarters at United States, managing several types of medical transcription services. In MedicalTranscriptionsService, we are handling dermatology transcription services and organizing the specific needs for dermatology care production. MedicalTranscriptionsService professionally transcribe medical reports keeping patient’s physicals and personal histories, description, operative reports and discharge instructions. Clinics, hospitals, physicians, group practices, mtsos health care management services are available in Medicaltranscriptionsservice
Using high end technology, we offer the dermatology  advantages to our clients:

In Medicaltranscriptionsservice we are transcribing the files with various levels and those levels will make it to impress you.  There are many necessities to do these expressed in how you want us to be like in a way to show your unique personality and also in Dermatology medical transcription we are doing with all the terminologies that means all of our transcripts are well known the study of terms and their use. Many of our clients are satisfied with our both cost effectives and as well as the quality that we prove by our own way of transcription service. Medicaltranscriptionsservice doing the whole thing by the practiced way that is needed to be suitable for our clients.

We can make specially the turnaround time as per as you needed. Medicaltranscriptionsservice assure 24/7 methodological support for your files. Medicaltranscriptionsservice‘s cost is put accomplish a different kind of aspects such as quantity, turnaround time, specialty requirement, dictation types and managing the documents and also follows the guidelines like formats given by the clients. We support all types of formats including following DSS, CASSETTE, DIGITAL VIDEO, MP3, MP4, WAV, WMA and etc.For more information about our Medical transcription services, at this instant get services via toll free number 1-877-323-4707.

Our CEO is available to answer questions and/or provide assistance at: shiva@isourceindia.com

MedicalTranscriptionsservice has wide-ranging resource and index for medical management services, medical practice management, medical practice management system and medical document management companies seeking services for transcription or medical management companies to manage their transcription services confidentially, healthcare (including all type services) and other medical managements like medical clinic management, emergency medical management, and medical practice management system. 

Medicaltranscriptionsservice managing and suggesting services to thousands of physicians and other health care providers all the way through North America. Medicaltranscriptionsservice presenting a many various management, every with the intention of providing our customers with a resonance source for making main put into practice management decisions. Medicaltrancriptionsservice are not only work on a project-detailed consulting resource, but also commonly proceed as continuing business advisors for our clients. 

Medicaltranscriptionsservice facility among time-honored on your personal and group practices with physicians just implementing assistance. Our advance combines an in-detail accepting of the troubles and opportunities surrounded by the health care system with methodological expertise in management, managed care, health planning, patient management, physician management, medication management, medical group management and propose. Medicaltranscriptionsservice company intention is to offer specialized, wide-ranging health management resources for physicians in confidential practice and for associated healthcare organizations.

Medicaltranscriptionsservice gives satisfaction in providing confidential and objective optional management services free of inconsistency of interest. Medicaltranscriptionsservice are compensated firmly on a fee-only basis. We do not need excess fee or mediator fees, or other compensation from third ones.  

         The expert team of medical transcriptionists from Medicaltranscriptionsservice provides high quality medical transcription services to several medical practice groups at a rapid turnaround time and at unbelievably low rates at just 40% of the local US rates.

A specific team caters to the transcription work for a single medical practice. This team is specially trained in medical transcription work for that particular medical practice. Some of the medical practices that we offer medical transcription service are;

• Radiology Reports Transcription
• Allergy & Immunology transcription service
• Anesthesiology transcription service
• Cardiology Consultation note transcription service
• Colon & Rectal Surgery transcription service
• Cytopathology Consultation note transcription service
• Dentistry transcription service
• Dermatology transcription service
• Electrophysiology Consultation note transcription service
• Endocrinology transcription service
• ENT transcription service
• Gastroenterology Consultation note transcription service
• Genetics transcription service
• Geriatrics Consultation note transcription service
• Gynecology Consultation note transcription service
• Hematology Consultation note transcription service
• Hepatology transcription service
  • Infectious disease transcription service

The advantages of Medical Transcription service from Medicaltranscriptionsservice;

1. Transcription undergo 3 stages of quality control
2. 99% precision
3. A single group fixed for an individual physician
4. AAMT and HIPAA amenable medical transcription service
5. Electronic medical record interface
6. Total work flow unit present
7. File transmission via protected File transfer Protocol server
8. Supports digital recorders, dictation via computer and toll free number
9. Free trial to appraise the drawbacks to make sure perfect Medical Transcription services.
10. 24 x 7 x 365 days assistance
11. Rapid turnaround time

Our Medical transcription services require no capital expenditure or long-term contracts. Our software is designed to enhance your medical records.

Why prolong? With medicaltranscriptionsservice‘s medical transcription services you can overlook your paperwork and concentrate on the core factor,- providing excellent patient attention.

Medical Transcription is one of the numerous activites that have benefittedfrom outsourced. Medical Transcription refers to the transformation to text of prerecorded physician notes. This activity has long been carried out by transcription services allied to the hospitals. Yet, with the outburst of offshoring, there has been a reposition in the service delivery model adopted for medical transcriptioning. There has been a paradigm shift in the epicenter of medical transcription to India. With more and more companies mushrooming in India to cater outsourced Medical Transcription services to US based clients, it has spelt a windfall in savings for US based medical practices. After the initial resentment against outsourcing, it has grown to be recognised as the de facto way of doing medical transcription primarily as a means to cut costs. No wonder, outsourced transcription services are focussing on cost as their USP. Nevertheless, the tendency has been such that medical practices are prepared to spend more for qualitative service. Also, practices have become more sensible about the data safeguard issues. Patient information handling becomes a essential mark on which medical transcription services are being judged. Also, pricing clarity, quicker turnaroundtime and appropriate pricing criteria are added factors by which a medical transcription services judged. Speech Recognition software has still not become exact enough to be trusted with patient notes transcription. So for few years more, manual medical transcription with the backing of software and equipments will be the chosen mode of transcription. But it is necessary that medical transcription services shall embrace technology to improve efficiency of the transcription operation.

Medical Transcription is one of the numerous activites that have benefitted from outsourced. Medical Transcription refers to the transformation to text of prerecorded physician notes. This activity has long been carried out by transcription services allied to the hospitals. Yet, with the outburst of offshoring, there has been a reposition in the service delivery model adopted for medical transcriptioning. There has been a paradigm shift in the epicenter of medical transcription to India. With more and more companies mushrooming in India to cater outsourced Medical Transcription services to US based clients, it has spelt a windfall in savings for US based medical practices. After the initial resentment against outsourcing, it has grown to be recognised as the de facto way of doing medical transcription primarily as a means to cut costs. No wonder, outsourced transcription services are focussing on cost as their USP. Nevertheless, the tendency has been such that medical practices are prepared to spend more for qualitative service. Also, practices have become more sensible about the data safeguard issues. Patient information handling becomes a essential mark on which medical transcription services are being judged. Also, pricing clarity, quicker turnaroundtime and appropriate pricing criteria are added factors by which a medical transcription services judged. Speech Recognition software has still not become exact enough to be trusted with patient notes transcription. So for few years more, manual medical transcription with the backing of software and equipments will be the chosen mode of transcription. But it is necessary that medical transcription services shall embrace technology to improve efficiency of the transcription operation.
Medical Records transcriptions service
We offer transcription services for a wide variety of dictation paradigms as they are encountered in the domain of medical care provision. Our much valued experience and robust outsourcing infrastructure will help you in streamlining your transcription process and cutting down your costs by huge margins. We have clients who have reduced their costs by a whopping 40% compared to the local US services they were acquiring their transcripts from.
When pitted against in-house transcriptioning, an outsourced transcription service like ours becomes an incredible three times cheap.

Medical transcriptionists has become one of the fastest growing sections of the medical field these past few years. Most medical places require the doctor´s words to be put into writing for patients´ files and other documentation purposes. In today´s technological world, most hospitals require it to be in digital format. It is for this reason that the need has arisen for people to translate doctors´oral reports into digital documents. Employed secretaries usually do this job, but because of the high demand and quantity, it is becoming big as an area for outsourcing. The transcription can be done a lot more quickly when outsourcing versus in house transcriptioning. This is because the outsourcing medical transcription services devotes all of its time to this one assignment. A secretary is constantly interrupted by phone calls and patients and other duties. An outsourcing medical transcription service provides adequate services to medical facilities of all types who outsource this kind of activity. Individual home based people can become transcriptionists and you don’t even have to live in close proximity. As long as you have a reliable computer and Internet connection you can do this kind of work. So basically, medical places will send you an audio file and you type it up, making sure each word is clear and spelled correctly. It is critical that it be accurate, as this will serve as the doctor’s documentation. But that is all the job pretty much requires. Many studies have been done on outsourcing medical transcription services. Research has shown that the U.S. spent $2.3 billion in 2004 for medical transcription outsourcing services. That number is expected to grow to $4.2 billion in 2008. Worldwide, the U.S. Department of Labor has projected the demand for medical transcriptionists to reach $20 billion. Clearly, the demand is there. If you’ve always dreamed of your own business and are willing to be trained, go to the Internet and do a search on “outsourcing medical transcription service.” You should research several training courses and choose the best one that will suit you and your situation. You will be your own boss helping out doctor´s while making pretty decent money.

medicaltranscription, medical transcription company